New Gmail Training Opportunities

City Staff, You did a great job of transitioning to Gmail but this was a huge change and you might feel like you still want to learn more.  Below are some opportunities to get more training or just drop in and get questions answered.   Drop-in:  Stop by and get questions answered one-on-one No registration needed Civic Center —  Room 2600 3/16 2-3pm 3/30 2-3pm Library — 4th Floor Board Room 3/21 11-Noon 3/23 2-3pm PD  —  2nd Floor Training Room 3/10 9:30-10:30am 3/14 3-4pm Service Center — Lunch Room 3/9 2:30-4pm 3/20 2:30-3:30pm Water Plant — Engineers office 3/17 2-3pm 3/21 2-3pm   Advanced Training Are you thriving with Gmail?  This class is for you.  Learn some advanced features that can help improve your communication and productivity.    Sign up Tuesday, March 14th 2-3pm Team Training   Would you like to set up a training for your team to make sure...
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Lunch and Learn: Diet & Fitness 101

Stephan Fouche, the owner of NLS Athletic, is a certified personal trainer and corrective exercise specialist.  Stephan has over 13 years of experience in health and fitness AND he currently teaches a fitness/nutrition class on Monday evenings for City of Evanston staff.   This interactive lunch and learn will discuss getting back on track when it comes to exercise and diet.  Stephan will discuss low/no cost methods of getting in shape and offer small changes that can lead to big results.  He will also tackle your questions.  Please join us: Wednesday, March 15th Noon Morton Civic Center – 2404 Lunch will be provided starting at approximately 11:45 a.m. Please note that attending non-mandatory lunchtime sessions are considered to be a lunch break. Space is limited, so please register via the link as soon as possible. Once capacity is reached, a waitlist will be started. You will receive an e-mail informing...
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New Nursing/Mother’s Room now open at the Civic Center

Over the course of the past month staff have been working on a renovation of the former lounge on the third floor to a dedicated Nursing/Mother’s Room (Room 3461).  The renovation is now complete and the room is available for use by both employees and the public. The purpose of this room is to support nursing mothers upon their return to work and to offer members of the public a clean, safe place to breastfeed and/or pump.  Employees may use this room on a first-come, first-served basis and you may request a key to the supply cabinet in Room 3461 from Facilities at Ext. 2916. We ask employees to please be considerate of nursing mothers that need to use the space by not using the room for other purposes or leaving the door to the room open. The door should be closed at all times to maintain privacy.  For...
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Efiom Appointed Equity and Empowerment Coordinator

Evanston City Manager Wally Bobkiewicz has appointed Rev. Dr. Patricia A. Efiom as the City’s Equity and Empowerment Coordinator. This position was created last year to provide coordination and leadership regarding issues of access, equity and empowerment to City services, programs and offerings to the Evanston community. Dr. Efiom served as the chief executive officer of the Ebenezer AME Church in Evanston from 2010-2016 where she was responsible for the spiritual guidance and strategic leadership to the members, staff and ministries of the Church. Her responsibilities also included managing two senior Department of Housing and Urban Development (HUD) properties housing 200 residents in Evanston. Dr. Efiom has also served as the project director of the Garrett-Evanston CDF Freedom Schools Program since 2014. Prior to coming to Evanston in 2010, Dr. Efiom held several administrative positions with Indiana University. Dr. Efiom received Bachelor of Science and Master of Science degrees from Indiana University, a...
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Gmail Tips and Tricks – Choose Where to Download (save) Attachments

You can choose a location on your computer where downloads should be saved by default or pick a specific destination for each download. On your computer, open Chrome. At the top right, click More   Settings. At the bottom, click Show advanced settings. Under the “Downloads” section, adjust your download settings: To change the default download location, click Change and select where you’d like your files to be saved. If you’d rather choose a specific location for each download, check the box next to “Ask where to save each file before downloading.”...
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City Use of Google Hangouts

Many city employees are already utilizing Google Hangouts for chat, instant messaging and video conferencing with other city employees. Hangouts is available as part of our Google launch and can be a great communication tool for work.  It is also available as an app for Android & iOS smartphones. A full guide to Google Hangouts is available on our Go Google page. Please be responsible when communicating via Hangouts and understand that this communication is subject to the Freedom of Information Act (FOIA) and records retention policies similar to email. Electronic communication by city employees is covered in the Resources Policy on Acceptable Use. Please let us know if you have any questions or concerns. Thank you, Luke Luke Stowe Chief Information Officer City of Evanston 847-448-8177...
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Commitment to a Healthy Work Environment

A committee of various staff throughout the organization has provided input on a refreshed version of our Healthy Work Environment (HWE) Commitment.  In the upcoming month, supervisors will be meeting with staff to discuss these documents and recommit to maintaining a healthy work environment in the City of Evanston.  Since the implementation of this commitment we have seen vast improvements in the ways in which we all communicate with each other and for that I would like to say thank you.  Treating our fellow employees with dignity and respect are part of the City’s core values and creating a healthy work environment is the responsibility of each and every one of us. Health Workplace Strategy Healthy Work Environment Commitment If you have questions about the HWE, please feel free to reach out to me or the Human Resources Division. Thank you, Erika Storlie Deputy City Manager Administrative Services Director...
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Google Gmail Reminders and Updates

We are up and running with the new City of Evanston Gmail service! We know there’s going to be a bit of a learning curve, but we hope you’re excited about all of the things we stand to gain from this transition. If you start running into trouble, call 311 or 847-448-4311. Now what? Well, if you haven’t yet, please: 1. Set up your phone or mobile device to work with Google. (optional) If you haven’t done so yet, please configure your device to work with your new Google account.  Otherwise, you may not receive all of your mail on your device. For guidance on configuring your device, see these instructions. 2. Recreate your email signature Create a City of Evanston Gmail signature. Attached is the required template to all individual City of Evanston employee Gmail accounts. Please do not embellish your email signature with any other fonts, colors,...
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Google Gmail: Are you looking for your new emails?

We officially make the switch to Gmail at 5 p.m. today. After 5 p.m. today, email will go into your new Gmail account instead of Outlook! Please visit our official Google Apps Learning & Resource Center for assistance getting started, including a quick training and first steps. How to log in to Gmail: Open Chrome. Google works best in the Chrome browser. Go to Log-in Screen Log in with your network email account: Username: Password: Remember, your data is being migrated right now, so if you can, take a break from emailing over the weekend. But, if you do have to email, don’t forget to do so using Gmail. Mobile Setup: Before Friday at 5 p.m., please configure your mobile device to work with your new Google account to ensure that you receive all of your email. For guidance on configuring your device, see these instructions. For training information...
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Transition to Google Gmail – What will happen to my emails, calendar and contacts?

Beginning this Friday, January 20, all of your Microsoft Outlook emails, calendar and contacts will begin migration to your new City of Evanston Google account. Prior to Friday, it’s recommended that you clean up and organize your Outlook email, calendar, contacts, and personal folders. Please note: Your email rules and deleted items will not migrate to Gmail. What about my emails, calendar, and contacts? View this document for information about your data migration – including what will and will not migrate, and what you need to do to prepare your account. Below is a sampling of what will be migrated: Attachments: Any Outlook email attachment permitted in Gmail will be migrated. Gmail does not allow attachments larger than 25MB or executable files. You have the option to detach oversize Outlook email attachments (>25MB) and store them on your Google Drive. Folders: Outlook email folders and nested folders will automatically migrate...
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ICMA Onsite Visit- January 17

George Pantazis from ICMA-RC will be at the City for an onsite visit on Tuesday, January 17, 2017, from 10am-4pm in Room 2403 of the Civic Center. If you are interested in scheduling a meeting with him, please click on the link below.  He takes walk-ins as well.  He has 3 slots left!   Financial Education | Products & Services | News & Views | Investments | About Us How May We Help You? Click on link below to set up meeting online https://icmarc.secure.force.com/events?SiteId=a0lj0000003QNvPAAW Here are common questions we get asked: How do I get started? Do I need to start a retirement plan in my 20s? Is it too late to start later? What investment options are available and what should I know about risk and diversification? What do I do with retirement plan accounts from previous employers? Am I saving enough? How do I calculate what I...
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