eSuite and 1095-Cs

Wow, 2016 is quickly coming to an end! We are asking all employees to take a moment to log into eSuite to verify a few things. eSuite can be accessed here: myportal.cityofevanston.org. Check your mailing address and submit any necessary changes. This will ensure that the delivery of your 2016 W-2s is not delayed. Take a moment to check for phone numbers and emergency contact information which need to be updated as well. Check your Contacts/Dependents and add social security numbers for dependents who are covered under your health insurance for proper reporting to the IRS. In addition, we are still requesting your consent to receive your Form 1095-C electronically. 2016 1095-Cs will be furnished to employees no later than March 2, 2017. Those of you who consented to electronic delivery last year will NOT need do it again this year. If you are interested in receiving your Form...
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Employee Hall of Fame

“The Arts in Evanston” Documentary Nominated for Chicago/Midwest Emmy Award

This fall, the National Academy of Television Arts & Sciences nominated City of Evanston Broadcast Operations Specialist Anderson Castilho for a Chicago/Midwest Emmy Award for producing the City’s documentary film: The Arts in Evanston. The nomination was in the category of Outstanding Achievement for Documentary Program. The Arts in Evanston, a history envisioned by Evanston Arts Coordinator Jennifer Lasik, showcased 24 local artists and focused on the importance of the arts in creating a livable city. The program was originally produced for the opening of the “One State Together in the Arts” conference that was co-convened by Arts Alliance Illinois and the Evanston Arts Council. The conference brought more than 300 artists, arts managers and arts supporters to the City of Evanston in September 2015. Following the conference, the film aired on the City’s Channel 16. Anderson Castilho and his wife, Ana, attended the award ceremony on Saturday, December...
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Uncategorized

City Logo Wear Store Open through TODAY, December 5

The City Logo Wear “store” is open today through next Monday, December 5th. Please note, we will not be able to extend the deadline. Click on the link below to place your order and pay. All items will come to me and I will let you know when they have arrived. Orders will arrive by December 19th. https://stores.inksoft.com/COE/Products...
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Health & Fitness Professional Class

Starting on January 9, 2017, small group fitness classes are being offered on Mondays from 5:30-6:30pm for 10 weeks. Stephan Fouche, owner/trainer of NLS Health & Fitness, will be teaching classes. Classes are for all levels of fitness! Please contact Nicola Whyte in Health & Human Services at nwhyte@cityofevanston.org or call 847-866-2951 with questions and to sign up by December 22. View the flyer for more information....
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Payroll Changes and Updates for 2017

The Payroll Division has released important information for 2017.  Payroll is located in the Civic Center building on the first floor, room 1450. Social Security Wage Base:   As of January 2017, the wage base for Social Security changed from 118,500 to $127,200. The maximum social security tax employees and employers will each pay in 2017 is $7,886.40. The 2017 FICA tax rates will remain the same: 6.2% for employees and 6.2% for employers. Medicare: There is no limit to the wages subject to the Medicare tax; therefore, all covered wages are still subject to the 1.45% tax. 457 Deferred Compensation Plan:  (No change in limit from 2016) As of January, 2017, you will be allowed to defer up to $18,000 annually from your salary. If you wish to contribute the maximum allowed amount of $18,000 you may submit an ICMA enrollment form to Kathy Brown in the Accounting Division....
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2016-2017 United Way Campaign and Silent Auction Total

We would like to thank everyone that participated in the United Way Silent Auction. The City raised over $1,300! Janella Hardin will contact each of the winners to arrange payment and receipt of their prize. There is still time to contribute to the campaign. The link to the electronic donation site will be open until close of business Friday, December 16 and can be found here: http://www.uw-mc.org/epledge Login instructions: User ID: coe + first initial of last name + last 4 SSN (example: coeh1234) Password: coe + last 4 SSN (example: coe1234) If you have any questions or are unable to access any of the online platforms please call Janella at x2934....
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Uncategorized

Phil Martorelli Retirement

Please join the Public Works Agency in congratulating and saying good bye to Phil Martorelli. Phil has been an Equipment Operator in Greenways since early 2000. He is best known for driving one of the large mowers covering all the parks, and still has time to help maintain other related maintenance equipment. He has helped many other divisions over the years with his wide range of skills from repairs, painting, constructing retaining walls, and so much more. His invaluable skills and willingness to lend a hand will be missed. Wednesday, November 30 – 1:00 to 2:30pm Service Center Conference Room – 2nd Floor Light Refreshments Will Be Served...
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Departure of Catherine Hurley

It is with mixed emotions that we share news that Catherine Hurley will be leaving the City to take on a new position at the Argonne National Laboratory leading its sustainability efforts. Her last day will be December 9. Catherine has made a substantial contribution to the City since starting with us in 2010. She has converted the City’s sustainability efforts to a whole new area focusing on the livability of Evanston. The City’s active participation in the STAR community process and our new “Managing to Livability” initiative are just a few of her lasting legacies to our community. Catherine’s thoughtfulness, intelligence, extraordinary initiative, and dedication to her profession has made the City of Evanston a better place and those fortunate to work with her these past six years better professionals. We’re thrilled that Catherine now transitions to ever bigger challenges ahead. Please join us in thanking Catherine for...
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2016 CPR/AED Course Dates

The Fire Department will be offering four CPR/AED training sessions to office staff. Each session is scheduled to last 3 hours, can hold up to 20 students, and a certification card will be provided at the completion of the course. Training dates: Monday, December 5, 2016 – From 08:00-11:00 and 11:30-14:30 Friday, December 9, 2016– From 08:00-11:00 and 11:30-14:30 Location: Civic Center-Room 2404 for all sessions. Please share this information with your employees (Full and Permanent Part time office staff only) Use the following link to register: https://coehr.doodle.com/poll/5nichgwu25h92eu9 Any questions, please contact Carmen-Julia Castellon (847-448-8092 or ccastellon@cityofevanston.org)...
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HR & Payroll

Welcome Scott Mangum

Please welcome Scott Mangum as the new Planning & Zoning Administrator with the Community Development Dept.  His office is in Room 3108 and his extension is x8675.  He will report to Mark Muenzer and manage the department’s Planning & Zoning Division. Scott is an Evanston native and ETHS graduate who was most recently with the City of Chicago Planned Development Division.  Prior to his time with Chicago, he was the Senior Planner for the City of Des Plaines for 8 years and previous to that he held several planner positions with the City of Long Beach CA.  He holds a Masters of Planning from the Univ. of Southern California and Bachelor of Science degree from the Univ. of Wisconsin-Madison....
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Uncategorized

City of Evanston Goes Google! New Email System Coming Soon

After much consideration as to what’s best for the City of Evanston, we have decided to switch our email and calendaring systems from Microsoft Outlook to Google Apps. We’re excited about this change and are confident that it will make us stronger, more collaborative and more efficient. We chose Google because it offers: Unlimited email and document storage – no more deleting items to free up space! Responsiveness, performance and quick search of email. The ability to access email and calendar services from any computer or device, anywhere. The top 3 reasons Google is great for you: Flexibility – access anywhere, anytime with the Internet and a browser. Real-time collaboration on documents, spreadsheets, and more. Mobile access via your smartphones and other devices. In the coming weeks, you’ll receive additional announcements as we begin our transition from Microsoft Outlook to Google email (Gmail). We will be sending out a...
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